Healthy Arizona Worksites
Frequently Asked Questions
Who?
What?
How?
Why?
Can?
Who is eligible to complete the Healthy Arizona Worksite Assessment?
Any worksite in Arizona may complete the Healthy Arizona Worksite Assessment. Worksites outside of Arizona who are interested in Healthy Arizona Worksite Assessment should
contact us for further assistance.
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Who should be involved in completing the Healthy Arizona Worksite Assessment?
First and foremost, management support of completion of the Healthy Arizona Worksite Assessment is critical.
If your worksite has an established wellness committee, members of the committee will be a good
resource when completing the Healthy Arizona Worksite Assessment. If your worksite does not have a wellness
committee, it may be necessary to request assistance from employees in the following areas (if applicable):
- Human resources
- Employee health & safety
- Food service
- Union
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Who do we contact if we have further questions?
Visit the contact us page to find out how to reach us by phone, email, fax or U.S. mail. Please don't hesitate to contact us to get answers to your remaining questions. We appreciate your interest in the Healthy Arizona Worksite Assessment tool!
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What resources might be helpful in completing the Healthy Arizona Worksite Assessment?
In addition to assistance from the employees that represent various areas at your worksite, you may find
the information provided in the
Resource Guide
section of this website helpful when completing the Healthy
Arizona Worksite Assessment
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What was the rationale for including the particular questions in the Healthy Arizona Worksite Assessment?
Staff members of the Arizona Department of Health Services and other community experts adapted the questions
from the Michigan Department of Community Health’s Designing Healthy Environments at Work assessment. Each
question represents one specific way that a worksite could make it easier for its employees to move more, eat
better, and lead a healthy lifestyle. The questions focus on the key aspects of a worksite that can make a
difference and are based on other state health departments and Centers for Disease Control and Prevention.
The aim of the Healthy Arizona Worksite Assessment is to cover the critical points in each of the five topic areas
to obtain an overall assessment of the worksite health environment.
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What is the deadline for completing the Healthy Arizona Worksite Assessment?
There is no specific deadline for completing the Assessment. The Assessment database is periodically refreshed to allow for annual clean up. This may affect the data entered by worksites. When a clean up is scheduled, worksites with an assessment in progress will be notified via email and given instructions so that data entry on their form will not be lost.
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What happens after we submit/finalize our worksite's Healthy Arizona Worksite Assessment?
When you finalize your assessment, a series of automated edit checks will be performed to make sure you provided complete answers to all questions. Errors and/or incomplete
answers will be flagged so that you can easily find the questions that need to be corrected.
Immediately after successful electronic submission/finalization of your Assessment, you will get an on screen confirmation. The confirmation will tell you when you can expect your final feedback report. Only worksites who complete and submit/finalize an assessment will receive a report.
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How long will it take to complete the Healthy Arizona Worksite Assessment?
The Healthy Arizona Worksite Assessment takes 30 - 60 minutes to complete online after conducting the research and collecting the data necessary to answer the questions. It is estimated that it will take 2 to 4 hours for research and data collection. To assist worksites in completing the assessment, it is recommended that you print a preview copy of the Healthy Arizona Worksite Assessment before you complete the online assessment. The copy is available in the Printable PDF section of this website.
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How do we get started on the Healthy Arizona Worksite Assessment?
The first step is to register your worksite. Registration takes less than 10 minutes. You'll need the following information about your worksite to complete the registration: total number of employees and percent that are full-time, salaried, eligible for employer-paid health benefits, union, manual laborers, 2nd or 3rd shift workers, away from the worksite half or more of their hours (e.g. sales). This information is generally available from your Human Resources department.
The registration process ensures that only one Healthy Arizona Worksite Assessment is being completed for a given worksite location. Registration allows you to access your Healthy Arizona Worksite Assessment and to enter data about your worksite.
During any online session, you can enter as little or as much data in the Healthy Arizona Worksite Assessment as you like. You can also edit and change information anytime you like (prior to final submission/finalization of your assessment). By clicking the Save button (that appears several times within as well as at the bottom of each page); you can save your data and resume where you left off at the next session.
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How long has the Healthy Arizona Worksite Assessment been in use?
2007 is the first year that the online Healthy Arizona Worksite Assessment has been available.
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I received a timeout message and had to log back in to resume data entry. How can I prevent this from happening?
The Healthy Arizona Worksite Assessment website logs you off (times you out)
if you have not been active on the website for a long period of time (e.g.,
navigating to another page or saving your work.) This might happen, for example,
if you were called away from your desk while entering data on your Healthy
Arizona Worksite Assessment. The reasons for these time outs are for web
performance efficiency (to prioritize web resources to those who are active on
the site) and security (to deny access to unauthorized individuals who might
walk by your computer). Although the Healthy Arizona Worksite Assessment server
timeout settings are at more than 60 minutes, local network settings are often
shorter and these local settings override the Healthy Arizona Worksite
Assessment server settings.
To avoid losing any of the data you have
entered, please save your work at least every five minutes. If you receive a
time out message, simply log back into the site with your username and password
and resume your work.
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How do we make updates to the information we provided at registration; for example, if we have a new primary email address or a contact phone number changes?
To change information you provided at registration, such as primary email address, primary contact, phone numbers changes, password, and the like, log into the website using your current information (current username and password). Click on the
Update Your Info menu item. Enter the new information and click the submit button.
If the information you wish to update is not on the Update Your Info
form, please contact us.
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Why should our worksite complete the Healthy Arizona Worksite Assessment?
Because adults spend a large portion of their waking hours at work, the worksite environment can have an
impact on the health of employees. As an employer, you are aware that the physical health of your
employees affects the fiscal health of your business.
Completing the Healthy Arizona Worksite Assessment is an important initial step in improving a worksite's health as it
helps to identify strengths to build on as well as areas and possible actions for positive change.
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Can our worksite complete the print (preview) copy of Healthy Arizona Worksite Assessment
instead of the online version?
Yes, the print version is useful for collecting information from various worksite sources and team members prior to data entry on the online form. However, the online version is the only version that can be submitted for feedback for several reasons:
- The online program calculates your worksite's score automatically each time you save your work. Accurate manual scoring is very difficult.
- The online Healthy Arizona Worksite Assessment performs a series of edit checks to ensure that your worksite has provided complete and consistent response to every question. This assures that you receive the maximum score possible and that the Healthy Arizona Worksite Assessment is complete and correct. No such checks occur on the paper version.
- Completing the online Healthy Arizona Worksite Assessment means that the Arizona Department of Health Services has a single centralized database of worksite information that will best assist them in supporting your worksite and other Arizona businesses in their efforts to create healthier employees.
- The online program produces a report that can assist worksites with planning activities that will create healthier worksite environments.
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Can more than one person work on the Healthy Arizona Worksite Assessment at the same time?
Yes, the system is designed so that more than one person from your worksite location can work on the online assessment at the same time. Each user from the worksite logs in with the same username/password. However, there are risks to simultaneous data entry. If two (or more) individuals are working on the same section at the same time, one person (the person who enters and saves last) will overwrite the previous person's work. This can cause confusion, errors, and extra work. Therefore, we strongly suggest that worksite data entry efforts be coordinated by a single individual and that work procedures be established. For example, you might allow only one person to enter data on any given section. Other committee members/individuals who want to provide answers or suggest changes to a section should give them to the person responsible for that section. Similarly, while all committee members/individuals may be involved in the final review, only one person might be designated to make the final changes and submit the assessment.
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Can we edit and change our answers that we've entered previously in the online Healthy Arizona Worksite Assessment?
Yes, you can edit and change answers both during a data entry session and/or at subsequent data entry sessions anytime prior to submitting your assessment. Once you have electronically submitted your Assessment, your answers are "final" and cannot be changed.
Be sure to save frequently - at least every five minutes as well as anytime you go from one section to the next, and at the conclusion of your data entry session
- in order not to lose data. Save buttons are placed frequently throughout the assessment forms to remind you to save your work and to make it convenient for you to do so.
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Can the Assessment be completed in one sitting, or can the work be spread out over several sessions?
The work can be spread out over as many sessions as you need. Be sure to save your work at the end of
each session in order not to lose data.
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Can our worksite benefit from the Assessment even though it is very small?
Worksites of all sizes benefit from Healthy Arizona Worksite Assessment. The assessment was
designed so that all questions apply to all worksites, regardless of size.
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